A comet that will fly across the screen
A star in a shooting star shower.
A star in a shooting star shower.
A star in a shooting star shower.
A star in a shooting star shower.
A star in a shooting star shower.

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Supercharge Your Role with
AI Technologies

More About FONSEKA

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01

About Me

Who am I?

Nipuna Fonseka

What do I do?

I am the managing director of FONSEKA, and a technology veteran with 15+ years of experience in global organisations. I spend my time to advocate and initiate sustainable, safe, and balanced use of technology in business and life. I also help professionals build & sustain strong mindsets, through coaching & mentorship.

My experiences...

I have a diverse cultural, technical and business background that has led me to be the director and owner of FONSEKA, a Brisbane-based digital development agency. Leading a team specialising in innovative tech solutions, I focus on integrating advanced AI tools like ChatGPT to enhance business operations. My expertise helps Executive Assistants streamline communication, automate tasks, and boost productivity. I have a variety of consulting experience in business and community, running workshops and seminars to facilitate change.

02

The Future of Artificial Intelligence

In the context of executive assistance in Australia, the future of AI could greatly enhance productivity and decision-making capabilities. AI tools can streamline tasks like scheduling, managing emails, and generating reports, allowing executive assistants to focus more on strategic responsibilities. As AI becomes more intuitive, it can anticipate the needs of executives, providing real-time data analysis and insights which could improve decision-making in dynamic business environments. This shift would not only increase efficiency but also enable assistants to contribute more value in their roles.

In Australia’s evolving business landscape, AI could also foster better work-life balance and enhance remote work setups, which have become increasingly prevalent. By automating routine tasks and optimising workflows, AI can reduce burnout and improve job satisfaction for executive assistants. However, there will also be challenges, such as ensuring data security and maintaining personal interaction, which is often crucial in executive roles. Adapting to AI in a way that complements human expertise will be key to its success in executive assistance.

Chatbots

ChatGPT

Claude

Bing AI

Microsoft Copilot

Zapier Central

Content Creation

Jasper

Copy AI

Anyword

Image Creation

DALL-E 3

Midjourney

Bing AI

Adobe Photoshop AI

Stable Diffusion

Research

Perplexity AI

Elicit

Research Rabbit

Scite

Semantic Scholar

03

Ethical AI Usage

What should I not share with AI?

Personal identifiable information:

  • - Full name
  • - Medicare number
  • - Driver's license number
  • - Passport details
  • - Financial account numbers

Login credentials:

  • - Usernames
  • - Passwords
  • - PIN numbers
  • - Security questions

Sensitive personal data:

  • - Health records
  • - Genetic information
  • - Biometric data
  • - Sexual Orientation
  • - Religious Beliefs
  • - Political Opinions

Confidential business information:

  • - Trade secrets
  • - Proprietary processes
  • - Unreleased product details

Copyrighted material:

  • - Full text of books, articles, or other copyrighted works

Financial information:

  • - Credit card numbers
  • - Bank account details
  • - Personal Investment information

Classified or restricted government information:

  • - Information that could be used for illegal activities or to harm others

Download the Full List

6 Key AI Best Practices

Awareness and education

  • - Stay informed about what constitutes sensitive information.
  • - Educate team members on AI interaction guidelines

Use secure platforms

  • - Choose AI tools with strong security measures
  • - Verify the privacy policies of AI services

Data sanitisation

  • - Remove or redact sensitive details before inputting data
  • - Use placeholder text or anonymised data where possible

Access control

  • - Limit AI tool access to necessary personnel only
  • - Use role-based permissions for different sensitivity levels

Implement clear policies

  • - Establish company-wide guidelines for AI usage
  • - Define what information can and cannot be shared

Training and simulations

  • - Conduct regular training sessions on safe AI interaction
  • - Run simulations to test employee adherence to protocols

Download the Full List

Checklist for Working with AI Tools

0 / 20

Understanding the Tool's Capabilities 0/1

Are you using the correct AI tool? If you're asking for idea inspirations, are you using a chatbot?

Crafting Clear and Specific Prompts 0/2

Is your prompt clear enough?

Have you included necessary guidelines, formatting preferences, or constraints in your prompt? (AI Prompt Structure: Context - Instruction - Examples - Constraints - Output Format)

04

Prompt Libraries

01

ChatGPT Prompts Library

GPTBot.io provides a curated collection of prompt ideas specifically designed for ChatGPT users. The site focuses on offering creative, task-specific prompts to improve interactions with the AI, catering to both casual users and those seeking more in-depth conversations. It includes categories and tips on how to get the most out of ChatGPT’s capabilities.

02

Prompt Advance

PromptAdvance.club offers an advanced collection of prompts tailored for experienced users of ChatGPT, focusing on enhancing productivity and creativity. The site emphasizes AI-assisted workflows, offering prompts for writing, coding, brainstorming, and more, making it suitable for professional use cases and power users looking to push the boundaries of what ChatGPT can accomplish

03

Anthropic

Anthropic’s prompt library provides a comprehensive and structured collection of prompts designed to be used with their AI models, such as Claude. The site focuses on safe, ethical, and reliable interactions with AI, presenting prompts that demonstrate Anthropic's commitment to creating responsible AI systems. The library is educational, with clear documentation on how to use prompts effectively within their ecosystem

04

Open AI

OpenAI's examples page provides practical, hands-on examples of how developers can use their models within applications. The prompts here are more technical, showcasing how to integrate AI features like summarisation, language translation, and content generation into software. It’s designed for developers looking to leverage OpenAI’s API in building intelligent systems, with each example focused on real-world implementation scenarios.

05

Event Slides & Other Resources

Powerpoint Slides

Slide 1
1 / 18

Executive Assistant Forum

Nipuna Fonseka

How Can AI Supercharge your Executive Assistant work?

By downloading this PowerPoint, you agree not to copy, reproduce, or distribute it without the express consent of the author. It is provided solely as a learning tool.

Usage Guides

Achieving AI Security

Guidance and Opportunities for CIOs, CISOs, and CDAOs

Understanding Privacy Obligations

Guidance in Assisting VPS Organisations to consider their privacy obligations

Generative Artificial Intelligence in Schools

Sets out requirements for schools that choose to explore the use of generative artificial intelligence (AI) tools.

How to use AI and Personal Data Appropriately and Lawfully

This grounding will help regulators when they need to assess the use of AI in the sector(s) they regulate.

ChatGPT

Master the Perfect ChatGPT Prompt Formula (in just 8 minutes)! | YouTube

Created By Jeff Su

Here are the 6 key components that make up the perfect formula for ChatGPT and Google Bard: Task, Context, Exemplars, Persona, Format, and Tone.

Apple Intelligence

Apple Intelligence: Empowering Businesses of All Sizes | Blog

Created By Inspiring Apps

Explore the implications of Apple’s AI strategy and share key takeaways for business leaders navigating the evolving landscape of AI-driven innovation.

6 Key Principles for Responsible A | Blog

Created By Laskshmi Randall

Organizations are increasingly leveraging AI to power their operations and enable a broad range of applications, spanning trivial to mission-critical. However, widespread adoption of AI is hindered by concerns over privacy, security, and ethics...

Now you can chat with ChatGPT using your voice | Blog

Created By Will Douglas Heavenarchive page

First, ChatGPT now has a voice. Choose from one of five lifelike synthetic voices and you can have a conversation with the chatbot as if you were making a call, getting responses to your spoken questions in real time...

Apple Intelligence

Apple Intelligence on iPhone in 5 minutes | YouTube

Created By Apple

The all-new iPhone 16 and iPhone 16 Pro are built for Apple Intelligence. The powerful intelligence system helps you write, express yourself, and get things done effortlessly. With groundbreaking ...

ResearchGate

ChatGPT in Academic Writing and Publishing: A Comprehensive Guide | Report

Created By Medhat Zohery | Assiut University

Scientific writing is a difficult task that requires clarity, precision, and rigour. It also involves a large amount of research, analysis, and synthesis of information from various sources. However, scientific writing is also hard, time-consuming, and susceptible to errors. Advanced artificial intelligence (AI) models, such as...

ChatGPT

Introducing GPTs in ChatGPT | YouTube

Created By OpenAI

We’re rolling out custom versions of ChatGPT that you can create for a specific purpose—called GPTs. GPTs are a new way for anyone to create a tailored version of ChatGPT...

ChatGPT

Ultimate ChatGPT 4o Guide 2024: How to Use Chat GPT For Beginners | YouTube

Created By AI Master

This video is designed for beginners and advanced users, walking you through the entire process of using ChatGPT 4o. We'll cover essential components like crafting effective prompts with Task, Context, Exemplars...

Achieving AI Security. Guidance and Opportunities for CIOs, CISOs, and CDAOs | Report

Created By Author Granica

This AI security whitepaper provides guidance for Chief Information Officers (CIOs), Chief InformatioN Security Officers (CISOs), Chief Data and Analytics Officers (CDAOs), and other stakeholders on how to build and use artificial intelligence technologies safely.

Artificial Intelligence – Understanding Privacy Obligations | Report

Created By Author Office of the Victorian Information Commissioner

The purpose of this guidance is to assist VPS organisations to consider their privacy obligations when using or considering the use of personal information in AI systems or applications. It will cover the collection, use, handling and governance of personal information within this context.

Generative Artificial Intelligence | Report

Created By Author The Department of Education of Victoria Government

This policy sets out requirements for schools that choose to explore the use of generative artificial intelligence (AI) tools. It provides advice for school leaders and teachers around how to use generative AI tools in a safe and responsible way, as well as advice on how to promote academic integrity in recognition of potential student use of generative AI tools.

How to use AI and personal data appropriately and lawfully | Report

Created By Author Information Commissioner's Office

This grounding will help regulators when they need to assess the use of AI in the sector(s) they regulate. It will also help regulators who are using AI as part of their regulatory remit to do so appropriately and lawfully.

How do we ensure lawfulness in AI | Report

Created By Author Information Commissioner's Office

This section sets out what to consider when you decide on your lawful basis for processing personal data in the context of AI development and deployment. It also includes up-to-date content on the status of AI-driven inferences.